Incarcerated Mothers Clinic
PBN Project Manager:
CGLA Legal Aid Supervisor:
PBN Director of Programming:
708-665-3359 - work
708-202-9799 - cell
Preparing For Your Visit
After Your Jail Visit
What To Do
Input all Intake Forms and casenotes into Legal Server within 48 hours (and please cc Alexis, Project Manager AND Legal Server casefile).
Contact the relevant agencies and persons (DCFS, family members, biological parents, distant relatives etc) as agreed to with the client.
Make a notation in Legal Server for every phone call (made or attempted), letter mailed etc. It is important for CGLA to have the most current information to passs along to the client if she calls into the CGLA offices.
How To Write a Closing Letter
Use a sample letter and envelope below for formatting and address information.
For the content of the closing letter:
First, recount the discussion you had with the client when you visited. Be very precise when describing what was discussed in the visit.
Second, explain what you did as follow up on the visit
Third, advise. Avoid using legal jargon and spell out exactly what the client should do and her priorities. Remember your audience.
Try to provide a good 2-page letter that provides abundant information and is thorough regarding your visit and the follow up.
Finally, close however you are comfortable (I always wish them the best or give words of encouragement if they are working hard) and include CGLA's collect phone number to use while they are incarcerated: (312) 675-0911.
Upload the draft letter for approval by Alexis and copy the Project Manager as well to ensure it gets approved in a timely manner!